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Government Document Scanning

Work with a State and Federal approved government document scanning company.

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Smart Records Management For Governments

  • Convert & Access Records Securely
  • Comply With State & Federal Statutes
  • Streamline Workflow & Lower Costs
  • City of Seattle
  • City Of Ellensburg
  • City Of Spokane
  • King County
  • Kitsap County
  • US Army Corp Of Engineers
  • Drug Enforcement Agency

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Hire WA State’s Records Management Leader

We’re the trusted records management leader for local WA state governments. 30 of the state’s 39 counties have used our services. Since 2003 we’ve completed over 500 document conversion projects for federal, local and tribal agencies.

Our strong alliance network allows us to consult and perform in all types of document management applications. Just tell us what you need and we’ll create a custom-tailored solution to meet your goals.

Government Certifications & Registrations

Here are our current federal and local certifications. Contact us for additional details about any of our other affiliations.

  • 518210 (Primary) Data Processing, Hosting & Related Services
  • 334119 Other Computer Peripheral Equipment Manufacturing
  • 493190 Other Warehousing & Storage
  • 561990 All Other Support Services
  • 541512 Computer Systems Design Services
  • 541611 Administrative Mgmt. & General Mgmt. Consulting Services
  • 3HPG6
  • 132922399
  • 584
  • Federal Registered

Some of Our Government Client Testimonials

  • Theresa L. Trebon

    Swinomish Office of Tribal Attorney

    This letter is to commend you and your staff for a job well done. In January we requested your services in converting over forty-thousand legal documents into PDF format with OCR recognition.
  • Carol Montrcuil

    Northwest Orthopedic Physicians

    It is with great pleasure that I am able to endorse the services offered to us by USArchive & Imaging Services, Inc. as far superior to any other records management company that we have worked with to date.

Government Document Management Services

Bulk Scanning & Indexing

Bulk Scanning & Indexing

Bulk Scanning & Indexing

We can quickly scan documents of any size or format. Save time finding your records with simple word searches. We use both human and optical character recognition (OCR) to index scanned data. Our alliance network has production centers located around WA if you need ongoing scanning services.

Microfilm Creation & Conversion

Microfilm Creation & Conversion

Microfilm Creation & Conversion

We can help create or convert microfilm and microfiche records into any format you need. If your office has not digitized we can create microfilm as an alternate archive option. It’s common for us to make a microfilm backup of the digital images for storage. We work with roll microfilm, microfiche and aperture cards.

Document Management Software

Document Management Software

Document Management Software

A popular ECM choice among WA agencies we work with is DocSTAR. DocSTAR’s features and flexible cloud or on-site options make it a fit for most department goals. We can integrate with DropBox’s premium cloud storage for document sharing. While many clients prefer these systems we’ll integrate and upload to any solution.

Document Shredding & Destruction

Document Shredding & Destruction

Document Shredding & Destruction

We have decades of experience destroying confidential or sensitive information. Law enforcement and other state agencies have come to trust our destruction services. The most common options are shredding or complete pulverization. After our teams make the pick up and destroys the data we’ll provide you with a ‘certificate of destruction’. For large volume projects we can deploy a team on-site to complete the project.

Records Storage & Retrieval

Records Storage & Retrieval

Records Storage & Retrieval

We can organize a program to store your physical records with on-demand access. Depending on your goals we can physically or digitally retrieve your documents. Don’t worry about having to pay exorbitant fees to get your data. We only work with storage partners who have reasonable agreements, not life sentences.

Records Assessment & Consulting

Records Assessment & Consulting

Records Assessment & Consulting

Our consultants have helped many agencies set up their entire information management system. Don’t worry if you don’t know where to start. We can complete an assessment of your department to determine what options will work best. Then we’ll work with you to put together a program to meet your goals.

Our Reliable Quality Control Processes

Human Verified QC

Human Verified QC

  • Preparation Phase ReviewPreparation QCThe preparation QC point is the most important step. Every page is separated and oriented properly, patch sheets are added at indexing points. Post-its are moved and torn pages fixed.
  • Scanning Phase Digital AuditScanAll scanned front and back pages are checked digitally for orientation, blank pages, skews or any other errors are fixed.
  • Indexing Phase ReviewIndexingWe review the scanned digital images for errors while we are labeling the document file names and metadata.
  • Final QC Before DeliveryDelivery QC PointBefore delivery all pages are reviewed a final time. Exception reports are generated when a database is provided. The report will compare the OG database with the scanned results and reveal mistakes.

Over 500 Government Projects Completed

Here are a few local WA government document management projects we’ve successfully completed. You can see more case studies on our experience page.

Spokane County Building Department

Spokane County Building Department Spokane County Building Department

Assessment, Scanning Assessment, Scanning

Kitsap County – Dept. of Community Development

Kitsap County - Dept. of Community Development Kitsap County - Dept. of Community Development

Scanning, Assessment, Shredding Scanning, Assessment, Shredding

City of Mount Vernon – Building Dept.

City of Mount Vernon - Building Dept. City of Mount Vernon - Building Dept.

Assessment, Scanning, Cloud, Shredding Assessment, Scanning, Cloud, Shredding

Skagit County Superior Court

Skagit County Superior Court Skagit County Superior Court

Assessment, Scanning, Shredding Assessment, Scanning, Shredding

First Sound Bank

First Sound Bank First Sound Bank

Assessment & Cloud Assessment & Cloud

Northern Trust

Northern Trust Northern Trust

Assessment, Scanning, Archive Assessment, Scanning, Archive

Deer Park School District

Deer Park School District Deer Park School District

Assessment, Cloud, Scanning, Data Archiving, Destruction Assessment, Cloud, Scanning, Data Archiving, Destruction

City of Seattle | SPU Water Tap Cards

Seattle Public Utilities (Tap Cards) Seattle Public Utilities (Tap Cards)

Assessment, Inventory, Pickup & Scanning, Data entry, Cloud Assessment, Inventory, Pickup & Scanning, Data entry, Cloud

Aviation Technical Services

Aviation Technical Services Aviation Technical Services

Assessment, Cloud, Scanning, Data Entry, Destruction, Pickup & delivery, On-Going Pick Up & Scanning Assessment, Cloud, Scanning, Data Entry, Destruction, Pickup & delivery, On-Going Pick Up & Scanning

Drug Enforcement Agency (DEA)

Drug Enforcement Agency Drug Enforcement Agency

Project Review, Scanning, Data Entry Project Review, Scanning, Data Entry

State of Idaho Health and Welfare (Boise)

State of Idaho Health and Welfare (Boise) State of Idaho Health and Welfare (Boise)

RFP, Assessment & Project Plan, Move, Scanning, Data entry, Delivery RFP, Assessment & Project Plan, Move, Scanning, Data entry, Delivery

First American Title Insurance Company

First American Title Insurance Company First American Title Insurance Company

Assessment, Staffing, Inventory, Move Assessment, Staffing, Inventory, Move

City of Clyde Hill

City of Clyde Hill City of Clyde Hill

Assessment, Records Management, Database, Scanning, Data Entry Assessment, Records Management, Database, Scanning, Data Entry

Suddath Relocation

Suddath Relocation Suddath Relocation

Assessment, Destruction Assessment, Destruction

Granger Construction

Granger Construction Granger Construction

Assessment, Scanning, Data Entry, Destruction Assessment, Scanning, Data Entry, Destruction

Univar USA

Univar USA Univar USA

Assessment, Scanning, Data Entry, Storage, Destruction Assessment, Scanning, Data Entry, Storage, Destruction

Tell Us About Your Project

Please give us a call to discuss your goals or submit a request to be contacted by our experts

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Address

USArchive & Imaging Services, Inc.
1425 Broadway, #20-8773
Seattle, WA 98122
Phone: 425-822-5170
Toll Free: 1-866-822-5170
Fax: 425-822-5787
Email: [email protected]
Proudly serving the Seattle/Tacoma area and nationwide since 2003.