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Document Scanning

Seattle’s Premier Scanning Company

Digitize your records with secure document scanning services.

Bulk Scanning Made Easy

  • Pick Up For WA, OR & ID
  • One-Time & Ongoing Scanning
  • Records of Any Size or Format

Managed Scanning Services

Starting in 2003 we’ve helped convert millions of documents to digital. We work with a solid network of document scanning service partners. Our teams can pick up and deliver your records in any format.

Your dedicated project manager will coordinate the logistics. You only have to tell us what records you want scanned. Our scanning projects range from a single banker box to truckloads of paper.

Secure Document Scanning

Protect & Access Records From Anywhere

On demand file access has become essential for companies. It’s easier for remote teams to find and share scanned documents. They protect against risk of loss and streamline operations. Save your money on scanners and labor with our document scanning services.

Bulk Paper & Photo Scanning

Our optical character recognition (OCR) scanners make finding files easy. High-speed scanners support single and double-sided printed paper. We’ll work to format and index your documents after they’re scanned. We have teams of skilled techs for tagging photos and writing metadata.

Bound & Unbound Book Scanning

We convert books to searchable PDF’s using advanced scanners. Keep your valuable books safe with our non-destructive scanning methods. Our archival technicians have decades of experience scanning books. For less critical books we offer a semi-destructive scanning service. Either way you get high quality color or grayscale images.

Microfilm & Microfiche Scanning

Microfilm and microfiche were once great options for storing data. Many public agencies have had us convert their micro formats. We use scanners built for both formats and support all sizes of film. In rare instances we can deploy on-site teams. After scanning, we’ll return your clear images in the format you requested.

Large Format Scanning

Digitize your oversized documents into hi-res images. Our white glove approach will keep delicate documents safe. Most wide-format docs fall within 36×48 inches. Though we’ve scanned and digitally stitched images as large as 6×7 feet. It’s common for our large format scanning services to include indexing. We’ll work with you to catalog your images to make them easy to find.

Scanning Services

Popular Scanning Services

Popular Scanning Services

  • HR & Accounting
  • Legal Files
  • Municipal Records
  • Medical Records
  • Historic Records
  • Posters & Paintings
  • Architectural Drawings
  • Engineering Drawings
  • CAD Drawings
  • News Papers
  • Aerial Photographs
  • Aperture Cards

Data Delivery

After scanning, we can return your data in any of these ways.

  • Encrypted Flash DrivesEncrypted Flash Drives
  • Secure External DrivesSecure External Drives
  • CDs, DVDs & M-DiscsCDs, DVDs & M-Discs
  • Internal Server or CloudsInternal Server or Cloud

Data Delivery

Our Reliable Quality Control Processes

Human Verified QC

Human Verified QC

  • Preparation Phase ReviewPreparation QCThe preparation QC point is the most important step. Every page is separated and oriented properly, patch sheets are added at indexing points. Post-its are moved and torn pages fixed.
  • Scanning Phase Digital AuditScanAll scanned front and back pages are checked digitally for orientation, blank pages, skews or any other errors are fixed.
  • Indexing Phase ReviewIndexingWe review the scanned digital images for errors while we are labeling the document file names and metadata.
  • Final QC Before DeliveryDelivery QC PointBefore delivery all pages are reviewed a final time. Exception reports are generated when a database is provided. The report will compare the OG database with the scanned results and reveal mistakes.

Ongoing Scanning Services

  • Need recurring scanning?
  • We have options

Schedule daily, weekly or monthly scanning services. After scanning, we’ll transfer the data into your system of choice. We have ties with production centers across Washington and in Oregon.

  • Seattle
  • Kirkland
  • Issaquah
  • Kennewick
  • Spokane
  • Portland

Over 1,000 Scanning Projects Completed

Here are a few local and national document scanning projects we’ve successfully completed. Check out our experience page for more case studies.

AA Auto Service CenterFred Hutchinson Cancer Research CenterAlaska AirlinesALG MortgageAmerican Pacific MortgageAssociation of Washington CitiesAviation Technical ServicesBremerton School District Car ToysChelan County, WA Chinook PressCity of Arlington, WA City of Bainbridge Island, WACity of Bellevue, WACity of Lebanon, ORCity of Okanogan, WACity of Oregon City, OR City of Maple ValleyCity of Mount Vernon, WA City of Poulsbo, WACity of SeaTac, WACity of Snoqualmie, WAClark County, WA Community Health Plan of WACowlitz County, WA Dot MenuDrug Enforcement AgencyDouglas County, WA Entercom SeattleEverett Public Schools Everett Housing AuthorityFedex KinkosFinancial InsightsFirst American TitleFranklin County, WA Grant County, WA Grays Harbor County, WA Getty ImagesiScan WA DCInternational Aero Interiors, Inc.Issaquah Dental LabJefferson County, WAKeane Law OfficeKing County, WAKitsap County, WA Kittitas County, WA Klickitat County, WA Lane County, OR Lewis County, WA Makah TribeMartin SeligMarysville School DistrictMVLE VANational Moving and StorageNorthwest Orthopedic ClinicNovato, CA School DistrictOkanogan County, WAPacific County, WA Pacific NW TitlePaule Attar Salon and SpaPierce CountyPioneer TitlePort of Poulsbo Pro Sports ClubPremier Payment ServicesPRIDE Industries CAPuyallup TribePuget Sound LeasingRed Hawk IndustriesRedmond Cable CorporationRomac IndustriesSilver Cup CoffeeSimply SeattleSkagit County, WA South Kitsap School District State of WashingtonState of Idaho Health and WelfareStevens HealthCareSwinomish TribeThe Berger PartnershipThe Defenders AssociationUnderground Detection ServicesUnivarUS Army Corps of EngineersUS Army, Fort Lewis, WashingtonvCustomerWalla Walla County, WAWashington GraphicsWave BroadbandWelfare and Pension Administrators

Univar USA

Univar USA

Assessment, Scanning, Data Entry, Storage, Destruction

Granger Construction

Assessment, Scanning, Data Entry, Destruction
State of Idaho Health and Welfare

State of Idaho Health and Welfare (Boise)

RFP, Assessment & Project Plan, Move, Scanning, Data entry, Delivery
Drug Enforcement Agency (DEA)

Drug Enforcement Agency (DEA)

Project Review, Scanning, Data Entry
More Case Studies

Tell Us About Your Project

Please give us a call to discuss your goals or submit a request to be contacted by our experts

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USArchive & Imaging Services, Inc.
1425 Broadway, #20-8773
Seattle, WA 98122
Remote Processing Facility
No Walk In Service
Phone: 425-822-5170
Fax: 425-822-5787
Proudly serving the Seattle/Tacoma area and nationwide since 2003.